SSA

Contract notice

Information

Published

Expire date: 22/09/2022

External Reference: 2022-475409

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

NDA Archives Limited
09109416
Herdus House, Westlakes Science and Technology Park
Moor Row, Cumbria
CA243HU
UK
Contact person: James Walton
E-mail: James.Walton@nda.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.gov.uk/government/organisations/nuclear-decommissioning-authority

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://sharedsystems.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16021&B=SELLAFIELD
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://sharedsystems.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16021&B=SELLAFIELD
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Nuclear Decommissioning

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Records Management and Archiving, Security and Facilities Management Services at NDA Archives Ltd
Reference number:  NDA09/00389
II.1.2)

Main CPV code

92512000  -  Archive services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority Archives Limited (NDAAL), and invite prospective bidders to tender for the award of the Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.
II.1.5)

Estimated total value

Value excluding VAT: 66000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

60100000  -  Road transport services
72253000  -  Helpdesk and support services
72512000  -  Document management services
79131000  -  Documentation services
79342300  -  Customer services
79410000  -  Business and management consultancy services
79421000  -  Project-management services other than for construction work
79520000  -  Reprographic services
79710000  -  Security services
79993000  -  Building and facilities management services
79993100  -  Facilities management services
79994000  -  Contract administration services
79995200  -  Cataloguing services
79999100  -  Scanning services
90710000  -  Environmental management
92510000  -  Library and archive services
92512100  -  Archive destruction services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Caithness
II.2.4)

Description of the procurement

Archiving and Records Management Commercial Partnership Agreement for the operation and management of the National Nuclear Archive. Nuclear Decommissioning Authority Archives Limited (NDAAL), and invite prospective bidders to tender for the award of the Commercial Partnership Agreement. The services of the Commercial Partnership Agreement may include but not be limited to: archiving and records management, project services, facilities management (FM) and building management, security and management of the overall programme of works.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 66000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2023  /  End: 30/06/2028
This contract is subject to renewal: yes
Description of renewals:  
Subject to possible 1yr + 1 yr extensions (with an option to take as 2 year extension) at the discretion of the Contracting Authority
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Subject to possible 1yr + 1 yr extensions (with an option to take as 2 year extension) at the discretion of the Contracting Authority
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the attached Tender Pack.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the attached Tender Pack.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-022453
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  21/09/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  03/07/2023
IV.2.7)

Conditions for opening of tenders

Date:  21/09/2022
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
Strand
London
London
UK
Internet address: http://www.justice.gov.uk

VI.4.2)

Body responsible for mediation procedures

Royal Courts of Justice
Strand
London
London
UK
Internet address: http://www.justice.gov.uk

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the contact specified in Section I above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including without limitation, the Public Contracts Regulations 2015. In accordance with the Public Contracts Regulations 2015, the Contracting Authority will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
VI.4.4)

Service from which information about the review procedure may be obtained

James Walton
Herdus House, Ingwell Drive
Moor Row, Cumbria
CA243HA
UK
E-mail: james.walton@nda.gov.uk